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Servicing for Customer-Owned Gas Cylinders

Effective January 1st, 2022, the Central Storehouse will no longer refill or service customer-owned gas cylinders.  This page provides instructions on processing gas refills for customer-owned cylinders.

Due to the transition to AggieBuy and AggieLogistics, our systems are unable to handle and track customer-owned cylinders. The Central Storehouse is only able to process gas cylinders purchased in AggieBuy and rented through the Storehouse. 

If you have a customer-owned cylinder, the process below is to be used for ordering gases.


Create KFS Requisition Citing Airgas Agreement

Complete a Requisition in the Kuali Financial System (KFS) to Airgas, citing one of the two agreements below:

  • A60340 – Compressed gas orders are subject to delivery and rental fees charged separately from product.
  • A60357 - Compressed gases with prices and all fees bundled into one cost.

Once the Requisition is fully approved, the resulting Purchase Order should be emailed to Airgas representative, Mike McCalister at mike.mccalister@airgas.com.

Keep track of the amount of funds available on the purchase order. When the PO runs out of funds, do not amend it with a second line to allow for additional payments. Instead, create a NEW Requisition, following the same structure outlined above.


Create Airgas Online Account

An online Airgas account is highly recommended for placing and tracking orders.  Once your online account is established, contact Mike McCalister to apply UC pricing to your online account. 

The online Airgas account allows the creation of favorite item lists, stock availability and lead times, invoice viewing, outstanding cylinder inventory accounting, and cylinder pickup requests. 


Questions?

Contact storehouse@ucdavis.edu.