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Handling Credit Application Requests

The university does not typically agree to sign supplier credit applications.

When requested by a supplier to do so, consider the following:

  • You may provide the supplier with an unsigned, but otherwise completed copy of the application along with a copy of our credit information. The supplier may be satisfied with this. Our UC Davis Credit Reference Letter contains this information. Contact Procurement & Contracting Services if you need a copy of the credit reference letter.
  • Does your department have a Procurement Card? If so, try using that with the supplier.
  • If the supplier refuses to accept either of the above two options, consider other sources for the same or equivalent product, such as AggieBuy.

Submitting a Credit Application

If you’ve tried the above avenues with no success, and absolutely require the product and cannot get it from another source, you will need to:

  • Submit the application as an attachment to a KFS Purchase Agreement document of Agreement Type of No Cost.
  • Include a note in the Purchase Agreement document that you attempted to get the supplier to accept a KFS Requisition with the UC Davis credit reference letter without signing their agreement and that you weren't able to locate another source.
  • In the item description area of the Purchase Agreement document, please indicate what types of items you intend to purchase through the supplier on future Requisitions.