The Furniture Program assists with your office furniture design and ordering needs.
- About Us
- Chair Rental Program
- Buying Office Furniture
- Project Considerations
- Furniture Agreements/Contracted Manufacturers
- Off-Contract Furniture Purchases
- Warranty & Returns
- Contact Us
- Frequently Asked Questions (FAQ)
The Furniture Program assists campus customers with purchasing contracted office furniture, primarily through the UC Steelcase agreement. We coordinate with the local Steelcase dealer, United Corporate Furnishings (UCF), to assist with all types of furniture projects. Additionally, ergonomic options are available from other contracted manufacturers. Each of these manufacturers have been identified as having the best options when it comes to quality, price, and customer service.
If you have a furniture need, contact us, and we will connect you with the appropriate supplier to assist with your request. Once your order is ready to be placed, we'll place it for you, monitor your order from start to finish, and keep you informed along the way. We will also resolve any issues that arise and process final payment to the vendor. We will assist you throughout the entire furniture purchasing process.
The Furniture Program maintains a showroom that displays a variety of commonly purchased items. These include computer accessories, height adjustable workstations, and a number of different seating options. These items can be viewed and tested prior to purchase by scheduling an appointment with our staff. Because we are a self-supporting unit, a fee of $14.50 per quarter hour applies to these appointments. Most visits last only 15 - 30 minutes.
There are several ways to purchase office furniture:
- Furniture Program: Contact us, and we will coordinate your request with a contracted supplier. Most furniture is manufactured upon order placement, so product lead time can range from 4-6 weeks.
- Aggie Buy: Use the Steelcase/UCF punch-out catalog in AggieBuy to purchase seating, storage, and accessories. This is the quickest and most cost-effective method to purchase furniture. The UCF/Steelcase catalog in AggieBuy will be updated with new furniture offerings at a future date to be announced, including Height adjustable tables (including Migration and Ology), Conference and classroom tables (including Akira), and a significant increase to the number of available finish/fabric options. The new catalog will also allow 360 degree viewing of items! We'll keep you posted on when it's available...we think you'll be happy with the increased selection and functionality.
- Low-Value Purchasing Delegation: Departments can spend up to $500 (including tax and shipping) to make off-contract furniture purchases.
Questions about furniture purchasing options should be directed to the Furniture Program at email@example.com.
Facilities Management requires that projects resulting in a change of occupancy, pathway, and space (i.e. conference room to office) be approved prior to the furniture purchase. In some cases this may also require approval from the campus Fire Marshall. This ensures that all ADA, fire emergency codes, and utilities concerns are considered and addressed.
If Facilities approval has not been received prior to contacting the Furniture Program, we will forward the proposed design to Facilities for review. In some cases, Facilities may require a major project estimate to be submitted through their work order system. This is usually the case for larger projects, and those involving height adjustable walls. This process can add 3-4 weeks to your project timeline.
Other considerations prior to having new furniture installed:
- Is new flooring or paint needed?
- What about new power outlets? Data and telephone ports?
If either of the above items are needed, please submit a Facilities Work Order and/or contact Communication Resources as soon as your order is placed to ensure that your room is ready for the new furniture.
All furniture orders are shipped to the campus Central Receiving unit and delivered and installed by Special Services who have trained Steelcase installers on staff. Depending on the size and type of order, Special Services will either set up free-standing items, or assemble the modular components for your project.
As a self-supporting unit, the Furniture Program applies a quarterly hour rate of $14.25 to time spent assisting customers with their furniture purchases. This includes time spent to view the showroom, receive an ergonomic chair fitting, and to place all orders with the contracted supplier.
The charge for most showroom visits and chair fittings is $14.50, and the cost to place an order and coordinate delivery & installation is approximately $29.00.
Other charges related to your furniture purchase may include:
United Corporate Furnishings (UCF):
- Initial Visit: No Charge
- Design: $72.50 per hour
- Project Management: $75.00 per hour
- Delivery/Installation: $70.00 per hour
- Delivery/Installation: $15.75/quarter hour ($63.00 per hour)
NOTE: Upon request, Special Services can provide an installation estimate prior to completing your job.
|All Office Furniture||
|Height Adjustable Desks||
|Ergonomic Task Chairs||
|Ergonomic Task Stools||
|Keyboard Trays and Monitor Arms||
Off-contract furniture purchases in excess of $500.00 should be vetted through the Furniture Program and require an exception. Our role is to ensure that information needed to make an informed purchasing decision is provided.
Off-contract furniture items from sources like Ikea may not be built for long-term, industrial use. Products may have a less expensive price tag, but you may spend more if the product needs to be replaced within a year or less.
In addition, many off-contract furniture companies require a deep-dock to offload during the delivery process, and the delivery driver may not assist with unloading the furniture.
Please direct your furniture purchasing questions to us at firstname.lastname@example.org; we are here to help.
The Furniture Program coordinates all warranty and return (RTV) issues. There is a limited lifetime consumer warranty for Steelcase products, and items will be repaired or replaced free of charge, if covered under warranty. Most items are covered for 3, 5, or 12 years. Please email us if you have a warranty issue or question.
The Steelcase contract allows for the return of unused products if returned within 60 calendar days. There is a 35% restocking fee for all returns. If you need to return an item, or if you have any questions, please email us.
- 650 La Rue Road (inside AggieSurplus)
- Davis, CA 95616
- UC Davis Furniture Program
- One Shields Ave, Davis, CA 95616-5270
Hours: Monday – Friday 8 a.m. – 5 p.m.
Phone: (530) 754-6843
|Mariette Malessy, Coordinatoremail@example.com, 530-754-6843|
|Katie Jaramillo, Program Manager/Billingfirstname.lastname@example.org, 530-754-5856|
What type of casters (wheels) do I need for my chairs?
For soft surfaces (carpet), hard casters are needed. For hard surfaces (linoleum or hard plastic chair mats) soft casters are needed. Selecting the appropriate caster will insure the chairs will roll easily and not damage or mar linoleum floors.
How do I begin the furniture ordering process?
Search the AggieBuy Steelcase/UCF punch-out catalog. If you need more furniture than what is available there, or you are unsure of what you need, contact the Furniture Program, and we will help get you started.
How long does it take to order and receive my furniture?
The lead time for most furniture is 4-6 weeks, and depending on the size of the project, it may take 2+ weeks to finalize your design. Because of the longer lead times, start the process early, especially if furniture is needed for the arrival of new staff/faculty.
What supplier options do we have when ordering furniture?
The primary system-wide agreement with Steelcase should be considered first. Other contracted manufacturers include additional options for height adjustable workstations, ergonomic chairs, stools, and computer accessories.
Can I view and test furniture before I purchase it?
We maintain a showroom of the most commonly purchased chairs, stools, and height adjustable workstations. These items can be tried in our showroom, or you can rent most Steelcase task chairs on a monthly basis. Additionally, our Steelcase dealer, UCF, has a full showroom in Sacramento and we can also direct you to other departments to see what is available.
I've been told that purchasing refurbished furniture will save me a lot of money. Is this true?
This is generally not true. Because of the labor involved with the refurbishing process it has been found that refurbished furniture is often not that much less, and in some cases more expensive, than new Steelcase furniture. Additionally, the costs to deliver and install refurbished furniture are typically higher and do not include a product warranty.
Is the Furniture Program available for UC Davis Medical Center and School of Medicine furniture purchases?
Furniture purchases for the UC Davis Medical Center and School of Medicine should be directed to Anna Gleghorn with UCDMC Facilities Planning at (916) 734-5012 or email@example.com. This will ensure furniture standardization and conformity with health care requirements.