Procedures for Ordering Tax-Free Alcohol
What needs to be done first?
The procedures below apply to UC Davis campus departments purchasing tax-free ethyl alcohol:
Before a department purchases, uses, and stores alcohol, they must have a designated department alcohol custodian on file. You can look up your department's alcohol custodians online.
To obtain authorization to purchase and use alcohol, or add/ delete designated custodians, the department chair must complete the Tax Free Alcohol Custodians form, signed by the chair and any proposed custodians, and return it to Procurement and Contracting Services.
For authorization to purchase tax-free alcohol in excess of 25 gallons the department must also complete the Permit to Purchase Tax Free Alcohol in Excess of 25 Gallons request.
Distribution Services will notify the department in writing of its authorization to purchase alcohol.
The alcohol custodian is responsible for keeping a record of receipts and disbursements on the Alcohol Stock Control Custodian's Inventory Records form (available on the Forms page).
The Conditions of Use of Tax-Free Alcohol form (available on the Forms page) must be fully completed and posted wherever tax-free alcohol is stored and/or used.
How Do I Order Alcohol?
- Tax-free ethyl alcohol is available in AggieBuy from the Central Storehouse Catalog.
- Designated department custodians are the only persons authorized to sign the Storehouse receipt for alcohol.
- Designated custodians must pick up their orders, in person, at the Central Storehouse.
- For information regarding delivery, please contact firstname.lastname@example.org.
|Size||Packaging||Description||Central Storehouse Catalog Number||Unit of Issue|
|54 gal.||Poly Drum||TAX-FREE ETHANOL 190PRF 54GL||43196-113||GL|
|Poly Bottle||TAX-FREE ETHANOL 190PRF 5GL||43196-118||GL|
|1 gal.||Poly Bottle||TAX-FREE ETHANOL 190PRF 1GL||43196-117||GL|
|54 gal.||Poly Drum||TAX-FREE ETHANOL 200PRF 54GL||43196-139||GL|
|5 gal.||Poly Bottle||TAX-FREE ETHANOL 200PRF 5GL||43196-110||GL|
|1 gal.||Poly Bottle||TAX-FREE ETHANOL 200PRF 1GL||43196-112||GL|
|16 oz. (1 pint)||Poly Bottle||TAX-FREE ETHANOL 200PRF 1PT||43196-115||PT|
How Do I Dispose of Empty Containers?
Empty alcohol metal containers should be put in the green recycling bins with other aluminum cans. The cans must be empty, uncapped to allow all drops of alcohol to evaporate, and marked "empty".
More information is available in the Policy and Procedure Manual, section 350-20.
Contact Noreen McIntrye or call 530-752-3882.