Whether you are entering a default account in your user profile or on a specific Requisition, the account should be entered in the following format:
Field |
Format |
Examples |
Notes |
|---|---|---|---|
| Chart-Account | Chart Dash Account |
3-6620110 S-ACCOUNT |
Accounts that contain letters should be entered in UPPERCASE letters. |
| Chart-Account-SubAccount | Chart Dash Account Dash Subaccount |
3-6620110-12345 S-ACCOUNT-12345 |
In order for the subaccount to be validated by the system, the chart and account to which the subaccount is assigned must be entered. |
Special notes on sub-accounts
- No Special Characters: Sub-accounts with special characters (hyphens, etc.) are NOT allowed in AggieBuy. If you attempt to use a sub-account with a special character, the order will not submit to the supplier. If you need to expense something to a sub-account with a special character, you will need to process a Distribution of Income and Expense document in KFS to move the expense after it has posted to the ledger.
- Auto-populate: If you have only one sub-account assigned to an account, the sub-account field will auto-populate with that sub-account (but can be removed from field if not desired)