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Account & Sub-Account Entry in AggieBuy

Whether you are entering a default account in your user profile or on a specific Requisition, the account should be entered in the following format:

 

Field

Format

Examples

Notes

Chart-Account Chart Dash Account

3-6620110

S-ACCOUNT

Accounts that contain letters should be entered in UPPERCASE letters.

Chart-Account-SubAccount Chart Dash Account Dash Subaccount

3-6620110-12345

S-ACCOUNT-12345

In order for the subaccount to be validated by the system, the chart and account to which the subaccount is assigned must be entered.


Special notes on sub-accounts

  • No Special Characters: Sub-accounts with special characters (hyphens, etc.) are NOT allowed in AggieBuy. If you attempt to use a sub-account with a special character, the order will not submit to the supplier. If you need to expense something to a sub-account with a special character, you will need to process a Distribution of Income and Expense document in KFS to move the expense after it has posted to the ledger. 
  • Auto-populate: If you have only one sub-account assigned to an account, the sub-account field will auto-populate with that sub-account (but can be removed from field if not desired)