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Vendor Credit Memo

A Vendor Credit Memo (CM) in the Kuali Financial System (KFS) is used to record a credit from a supplier, often issued for the return of an item or to correct a billing error.

Purpose

Used to record a credit from a supplier; the credit can be issued towards a specific Purchase Order, a previous Payment Request document, or to a specific supplier. The Vendor Credit Memo document routes to the Fiscal Officer, any Organization Review, and Central Accounts Payable for final approval.


Instructions

Most KFS Vendor Credit Memo documents are processed by the centralized Accounts Payable Invoicing Service (APIS) team, if the original supplier credit memo (PDF version preferred) is emailed to invoicing@ucdavis.edu.  Only one credit memo should be attached to each email. 

Questions should be emailed to aphelp@ucdavis.edu.