A Disbursement Voucher is used to make payments in specific situations when a PO is not appropriate or needed due to the specific reason for the payment.
Document Type Code: DV
The Disbursement Voucher (DV) document is used to make payments not related to the procurement of goods or services. Some examples of use include: permitting fees, outbound freight, research participants, memberships, and honoraria (for non-university individuals). The DV is also used for travel or entertainment-related expenses that are not paid through the campus AggieTravel system, such as payments direct to vendors.
For payment against a Purchase Order (PO), the Payment Request (PREQ) document is used.
Special Note Regarding Honoraria Payments:
Effective July 1, 2018, the use of State General Funds for payment of honoraria to non-employees on the Disbursement Voucher (DV) will no longer be permitted.
When processing a DV with a payment reason code of “HON," you will not be allowed to use an account with a sub-fund group type of G (State General Funds).
|Initiator||Save or Submit|
|Fiscal Officer/Account Delegate||Approve/Disapprove|
|Organization Review (optional)||Approve/Disapprove|
|Accounts Payable or Tax Accounting (depending on the payment reason code)||Approve/Disapprove|