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Non-PO Payments

A Disbursement Voucher is used to make payments in specific situations when a PO is not appropriate or needed due to the specific reason for the payment.

Document Type Code: DV


Purpose

The Disbursement Voucher (DV) document is used to make payments not related to the procurement of goods or services. Some examples of use include: permitting fees, outbound freight, research participants, memberships, and honoraria (for non-university individuals). The DV is also used for travel or entertainment-related expenses that are not paid through the campus AggieTravel system, such as payments direct to vendors.

For payment against a Purchase Order (PO), the Payment Request (PREQ) document is used.

Special Note Regarding Honoraria Payments:

Effective July 1, 2018, the use of State General Funds for payment of honoraria to non-employees on the Disbursement Voucher (DV) will no longer be permitted. 

When processing a DV with a payment reason code of “HON," you will not be allowed to use an account with a sub-fund group type of G (State General Funds).


Standard Routing/Workflow

Role

Action

Initiator Save or Submit
Fiscal Officer/Account Delegate Approve/Disapprove
Organization Review (optional) Approve/Disapprove
Accounts Payable or Tax Accounting (depending on the payment reason code) Approve/Disapprove