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Coronavirus (COVID-19): Information and Resources

This page provides the latest information on how Supply Chain Management is addressing COVID-19 (coronavirus) concerns.  Please visit the Finance, Operations and Administration COVID-19 operations information page for additional information.


Accounts Payable

  • To help Accounts Payable process invoices, notify suppliers to:
    • Email any new invoices, with a valid Purchase Order # to invoicing@ucdavis.edu
    • Use the electronic invoicing platform, Transcepta. Suppliers can register directly at: connect.transcepta.com/ucdavis. This platform helps ensure that suppliers have provided all the necessary information to the invoice team.

  • ACH (Automated Clearinghouse) transactions continue to be paid daily, including any reimbursements to employees enrolled in direct deposit.

  • Paper checks are printed Tuesday through Thursday, and available for pick up at the Hopkins Services Center (Monday through Friday 8:00am-4:30pm).  No check printing is done on Mondays and Fridays.

  • Only check attachments scanned into the Kuali Financial System (KFS) will be included with disbursements – please do not mail attachments to AP.

  • Questions about invoices or payments should be directed to aphelp@ucdavis.edu.

AggieBuy


AggieSupply

  • The Central Storehouse at the Hopkins Services Complex is operating as usual. Hours are 8:30 a.m. to 12 p.m. and 1 p.m. to 4 p.m.
  • The MRO Store (Maintenance and Repair Operations) is operating as usual. Hours are 7 a.m. to 4 p.m., Monday through Friday for shopping and 7 a.m. to 3 p.m., Monday through Friday for receiving.  
  • The Scientific Store in Haring Hall is operating as usual, with the exception of PPE fittings for lab coats, which have been discontinued at this time.  Hours are 8 a.m. to 12 p.m., and 12:30 p.m. to 4 p.m., Monday through Friday, excluding holidays. 

AggieSurplus


Document Shredding

As departments return to campus, the Document Shredding team is receiving numerous requests for shredding, but do not have the empty totes to deliver out to departments.  If you have a grey shredding tote in your office not currently in use, please fill out a shred request, and the Document Shredding team will come pick it up.  Thanks for your help!


Financial Reconciliation


Mail Services

  • Campus mail service resumed Monday, August 2, 2021.
  • For departments that have not returned to campus, customers can drop off and/or retrieve mail at Mail Services will-call, at 615 Hopkins Road, from 8 a.m. - 12pm and 1 - 4:30 p.m. Monday through Friday.  Outgoing U.S. mail delivered to the drop box locations by 2 p.m. Monday through Friday, or dropped off at Mail Services (Hopkins Services Complex) by 3 p.m. Monday through Friday, will be processed within the same business day.
  • FedEx and other carriers continue normal operations. If your department is closed, critical packages can be routed to Mail Services by shipping them to:
    • Contact Name
    • Department Name
    • 615 Hopkins Rd.
    • Davis CA 95616
  • Due to the overwhelming package volume, we ask that only items necessary to current operations are ordered to Hopkins.
  • Normal FedEx and UPS express mail services continue as usual.

Special Messenger for urgent mail is available. Click the Log in with UC Davis Login button to log in with your campus user ID and Kerberos passphrase.


Personal Protective Equipment (PPE), Plastic Barrier, Sanitizer Stand, and Signage Availability

  • NOTE: Make sure that all COVID19 purchases are properly documented.
  • PPE Registration Form is not required at this time.  It may be re-instituted at a later date.
  • Centrally-Funded PPE option is no longer available. Any items, PPE, or otherwise, will be charged to your departmental account in AggieBuy.
    • PPE Product Supplier Options: We recommend that you check the AggieSupply/Central Storehouse catalogs to see if they have the desired PPE items.  If these catalogs do not have the PPE you need, the following suppliers also provide PPE products. We have temporarily removed their HOSTED catalogs, thus ensuring you are seeing the most up-to-date product availability in the respective punch-out catalogs.
      • Bio-Rad
      • Fastenal
      • Fisher
      • Grainger
      • Millipore Sigma
      • Office Depot
      • VWR
    • Creating Disinfectant Solutions: This option is for laboratory staff ONLYLearn how to create your own disinfectant solutions, if desired products are not available in AggieBuy or elsewhere. 
    • Hand Sanitizer Floor Stands: Available from the HD Supply, Spectrum Chemical, Scientific Store, and Waxie catalogs.  These can be helpful for placing hand sanitizer in locations where customers and/or employees can safely hand sanitize, while maintaining appropriate social distancing.
    • Plastic Shield Barriers: Available from the Grainger catalog.  These are the barriers that can protect customers and employees and help maintain appropriate social distancing.
    • COVID Advisory Signage: Options for downloading are available from Repro Graphics on the Campus Ready website.

    Procurement and Contracting Services

    • The university contract with Zoom can assist with your web conferencing needs.
    • The Strategic Sourcing unit is working with university suppliers to ensure that items are available in the quantities and timelines required by departments.
    • Procurement Card Help Desk remains operational, with staff working remotely. New cards can be arranged for pick up at the Hopkins Services Center. Please contact pcardhelp@ucdavis.edu with any questions, or to request a temporary increase in a credit limit.  The default limit for Procurement Cards is $9,999.99 per day.
    • When purchasing items that are required due to the COVID19 pandemic, that would not have otherwise been purchased had the pandemic not occurred, the following are required: 
      • A brief statement showing how and why the expense is necessary due to COVID-19 must be entered in the Kuali document description or explanation field, or in the AggieBuy Business Purpose section of the AggieBuy requisition.
      • The Project Code COVID19 must be included.
    • If the university Procurement Card is used for a COVID19 critical expense, the following must be entered on the resulting KFS Procurement Card document:
      • In the Explanation field, a note indicating how the purchase is COVID19 critical must be entered.
      • In the Project Code field, COVID19 must be entered.

    Travel and Entertainment

    The information below can help you best manage travel and entertainment transactions during the COVID19 pandemic: