As the COVID-19 situation continues to evolve, this page will keep you updated on how Supply Chain Management is assisting our customers. Please visit the Campus Ready page for information on how the UC Davis campus is addressing the pandemic.
Last Reviewed: Monday, May 2, 2022
- Accounts Payable
- AggieBuy
- AggieSupply (Central Storehouse, MRO Store, Scientific Store)
- AggieSurplus
- Antigen Test Kits
- Centrally-Funded PPE Program (ending Friday, May 6, 2022)
- Document Shredding
- Financial Reconciliation
- Mail Services
- Personal Protective Equipment (PPE), Clear Mask, Plastic Barrier, Sanitizer Stand, and Signage Availability
- Procurement & Contracting Services
- Travel and Entertainment
- Working from Home (WFH) Considerations
- Emergency Contact Information
Accounts Payable
- To help Accounts Payable process invoices, notify suppliers to:
- Email any new invoices, with a valid Purchase Order # to invoicing@ucdavis.edu
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Use the electronic invoicing platform, Transcepta. Suppliers can register directly at: connect.transcepta.com/ucdavis. This platform helps ensure that suppliers have provided all the necessary information to the invoice team.
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ACH (Automated Clearinghouse) transactions continue to be paid daily, including any reimbursements to employees enrolled in direct deposit.
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Paper checks are printed Tuesday through Thursday, and available for pick up at the Hopkins Services Center (Monday through Friday 8:00am-4:30pm). No check printing is done on Mondays and Fridays.
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Only check attachments scanned into the Kuali Financial System (KFS) will be included with disbursements – please do not mail attachments to AP.
- Questions about invoices or payments should be directed to aphelp@ucdavis.edu.
AggieBuy
- Working from home? Residential home addresses can be added to AggieBuy for deliveries.
- See information on this page on ordering Protective Personal Equipment (PPE) in AggieBuy.
- When purchasing items that are required due to the COVID19 pandemic, that would not have otherwise been purchased had the pandemic not occurred, the following are required:
- A brief statement showing how and why the expense is necessary due to COVID-19 must be entered in the Business Purpose field, in the General section of the AggieBuy cart checkout screen.
- The Project Code COVID19 must be included in the Payment: Chart of Accounts section of the AggieBuy cart checkout screen.
AggieSupply
- The Central Storehouse at the Hopkins Services Complex is operating as usual. Hours are 8:30 a.m. to 12 p.m. and 1 p.m. to 4 p.m.
- The MRO Store (Maintenance and Repair Operations) is operating as usual. Hours are 7 a.m. to 4 p.m., Monday through Friday for shopping and 7 a.m. to 3 p.m., Monday through Friday for receiving.
- The Scientific Store is now located at 650 La Rue Road. Hours are 8 a.m. to 12 p.m., and 12:30 p.m. to 4 p.m., Monday through Friday, excluding holidays.
AggieSurplus
- The AggieSurplus store is open the first Thursday and Friday of each month from 9am to 1pm at the Hopkins Services Complex (new location).
- The AggieSurplus team continues to process department pick-up requests for surplus items.
- SMASH the Stash, the Space Management and AggieSurplus Heroes pilot program, is on hiatus. New and additional departments will be considered for this program at a later date to be determined.
Antigen Test Kits
Antigen test kits are available for purchase through the Central Storehouse tile in AggieBuy.
Quantities are limited, so these test kits should only be purchased if truly necessary. For example:
- you are planning a large in-person event
- you are expecting campus visitors from outside the area who will be in close, extended contact with others
In AggieBuy, enter the reason the antigen tests are necessary in the Business Purpose field.
If you are planning an event which will require a large quantity of tests (50 or more), please make your request well in advance of your event date.
NOTE :Saliva testing on campus or through Healthy Davis Together should be utilized whenever possible.
Document Shredding
If you have a grey shredding tote in your office not currently in use, please fill out a shred request, and the Document Shredding team will come pick it up. Thanks for your help!
Financial Reconciliation
- Include the project code COVID19 on all financial transactions related to business needs related to COVID-19. Please review the Coronavirus Reimbursement page on the Finance and Business website for detailed instructions.
Mail Services
- Campus and UCDH departmental mail service is operating.
- For Davis departments that have not returned to campus, customers can drop off and/or retrieve mail at Mail Services will-call, at 615 Hopkins Road, from 8 a.m. - 12pm and 1 - 4:30 p.m. Monday through Friday. Outgoing U.S. mail delivered to the drop box locations by 2 p.m. Monday through Friday, or dropped off at Mail Services (Hopkins Services Complex) by 3 p.m. Monday through Friday, will be processed within the same business day.
- Due to the pandemic and logistics issues, deliveries may take longer to reach their destination. Refer to the USPS Service Alerts , UPS Service Alerts, and FedEx Service Alerts pages for the latest updates.
- If your department is closed, critical packages can be routed to Mail Services by shipping them to:
- Contact Name
- Department Name
- 615 Hopkins Rd.
- Davis CA 95616
- Due to overwhelming package volume, we ask that only items necessary for current operations are shipped to Hopkins.
Special Messenger for urgent mail is available. Click the Log in with UC Davis Login button to log in with your campus user ID and Kerberos passphrase.
Personal Protective Equipment (PPE), N95, KN95 Respirators, Clear Masks, Plastic Barriers, Sanitizer Stands, and Signage Availability
Make sure all COVID19 purchases are properly documented.
PPE Items in AggieBuy
- Check the Centrally-Funded PPE program first. If you can't find what you need there, we recommend that you check the AggieSupply/Central Storehouse catalogs to see if they have the desired PPE items. If these catalogs do not have the PPE you need, the following punch-out catalogs also provide PPE products.
- Bio-Rad, Fastenal, Fisher, Grainger, Millipore Sigma, ODP Business Solutions (formerly OfficeDepot), VWR
N95/KN95 Respirators
These respirators are available from purchase from multiple AggieBuy suppliers.
Clear Face Masks
- These masks allow the mouth to be seen and can be helpful for working with others who may have hearing challenges. The following clear masks have been approved for use by Safety Services. Please note: Face shields are not an acceptable substitute for face coverings. Face shields may be worn in addition to face coverings, but not in lieu of a face covering.
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Reusable, washable Mask With Anti-Fog Window, Catalog No. 18-888-000: Purchase in AggieBuy, using the Fisher Scientific punch-out catalog:
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Reusable, washable, The Hearing Spot Clear Window Communication Mask: Purchase in AggieBuy, using the Amazon punch-out catalog:
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Reusable, not washable, FaceView Mask: Purchase on the FaceView website, using a Procurement Card:
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Disposable, Quartz ASTM3, BendShape Mask: Purchase on the BendShape website, using a Procurement Card:
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Reusable, washable Quartz ASTM1, BendShape Mask: Purchase on the BendShape website, using a Procurement Card:
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Plastic Shield Barriers
- These are available from the Grainger catalog. These are the barriers that can protect customers and employees and help maintain appropriate social distancing.
Hand Sanitizer Floor Stands
- These are available from the HD Supply, Spectrum Chemical, Scientific Store, and Waxie catalogs. These can be helpful for placing hand sanitizer in locations where customers and/or employees can safely hand sanitize, while maintaining appropriate social distancing.
COVID Advisory Signage
- Options for downloading signs are available from Repro Graphics on the Campus Ready website.
Procurement & Contracting Services
Plan ahead when purchasing! It may take longer than usual for orders to be fulfilled and shipped. Allow more time for products to arrive. Impacted items include:
- --Personal Protective Equipment (PPE): PPE, as well as some medical and science goods, are experiencing order delays.
- --Some computer and Information Technology (IT) purchases: A 60-90 day lead time may be necessary. Check on shipping dates with a supplier, as needed, prior to placing an order.
- --Liquid nitrogen, helium, and medical oxygen: See the information on the Procurement & Contracting Services home page.
- The university contract with Zoom can assist with your web conferencing needs.
- The Strategic Sourcing unit is working with university suppliers to ensure that items are available in the quantities and timelines required by departments.
- Procurement Card Help Desk is operational. New cards can be arranged for pick up at the Hopkins Services Center. Please contact cardprogramhelp@ucdavis.edu with any questions, or to request a temporary increase in a credit limit. The default limit for Procurement Cards is $9,999.99 per day.
- When purchasing items that are required due to the COVID19 pandemic, that would not have otherwise been purchased had the pandemic not occurred, the following are required:
- A brief statement showing how and why the expense is necessary due to COVID-19 must be entered in the Kuali document description or explanation field, or in the AggieBuy Business Purpose section of the AggieBuy requisition.
- The Project Code COVID19 must be included.
- If the university Procurement Card is used for a COVID19 critical expense, the following must be entered on the resulting Procurement Card reconciliation report in AggieTravel:
- In the Comment field, a note indicating how the purchase is COVID19 critical must be entered.
- In the Project Code field, COVID19 must be entered.
Travel and Entertainment
The information below can help you best manage travel and entertainment transactions during the COVID19 pandemic:
- UPDATED TRAVEL ADVISORIES FOR UC TRAVEL – click here
- UC Davis academic and staff travelers are required to register their trips.
- See the instructions on reimbursement for travel impacted by COVID-19.
- If you need to cancel a travel reservation, and you booked your travel in AggieTravel, contact BCD to cancel and request a refund at 877-885-8632. If you booked directly with an airline or hotel, please request a refund directly from the airline or other vendors before doing anything further.
- Refer to the travel agency contact information and emergency assistance information as needed.
- Include the project code COVID19 on all allocations related to cancellations or disruptions from COVID-19. Please review the Coronavirus Reimbursement page on the Finance and Business website for detailed instructions. Examples of expenses at or above $100 which should include the COVID19 project code:
- Nonrefundable airfare, lodging, or entertainment expenses
- Cancellation fees for airfare or lodging, even if the remainder is provided as a credit or refund
- Re-booking fees for delayed trips or events
- Reimbursement for a cancelled flight which provided a credit, if the credit is not expected to be used for UC business before its expiration
- Registration fees and/or related expenses for trainings or conferences intended to prepare or assist with the COVID-19 response
- Other expenses which would not have been incurred by the UC, if not for COVID-19
- AggieTravel and Travel Card Program Help Desks are operational. Please contact travelhelp@ucdavis.edu with any questions.
Emergency Contact Information
Business & Financial Services: https://supplychain.ucdavis.edu/contact/staff-directory/ap Vartan Vartkessian: Accounts Payable, Checks, PaymentsProcurement Card (P-Card), Travel Card 916-812-8757 Distribution & Logistics: https://supplychain.ucdavis.edu/contact/staff-directory/mail Jennifer Carmichael: Director jdcarmichael@ucdavis.edu or 530-752-6686
Mark Blankinship: Mail Services, Bulk Mail Services, UCDH-Mail Services marblankinship@ucdavis.edu
530-752-8623Katie Ryan: Central Receiving/Stores, Special Services, Compressed Gases keryan@ucdavis.edu
530-754-5856Chris Honan: Scientific Store, MRO Store, Chemistry Store 530-752-0638 or 650-438-7407 Katie Ryan: AggieSurplus 530-754-5856 AggieSupply: https://supplychain.ucdavis.edu/procure-contract/aggie-supply Repro Graphics: https://reprographics.sf.ucdavis.edu/about-us Christy Pearce: Business Manager 530-219-9159 or 530-754-1010 Procurement & Contracting Services: https://supplychain.ucdavis.edu/contact/staff-directory/pcs Steven Kobayashi: Associate Director, Procurement and Business Contracts 530-754-1372 Matt Theodore: Procurement 530-754-1365 Victoria Chege: Business and Revenue Contracts 530-754-1371 Strategic Sourcing: https://supplychain.ucdavis.edu/contact/staff-directory/strat-sourcing Mike Morgan: Interim Director of Procurement 530-219-3147 Julie Alvarez: Strategic Sourcing Buyer 530-752-5134